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The public limited liability corporation (N.V.)

ARUBA | The public limited liability company (N.V.)

Incorporation
The public limited liability company (N.V.) is incorporated by a notarial deed by at least two (legal) persons before a civil law notary in Aruba. This notarial deed of incorporation constitutes the definite statutes and regulations governing the N.V. and the conduct of its affairs. The statutes and regulations are generally referred to as the articles of association. The deed of incorporation has to be executed in the Dutch language. A draft of the deed of incorporation has to be submitted to the Minister of Justice together with the request for a Certificate. Once the Minister has granted the Certificate and the notary has duly executed the deed of incorporation, the N.V. legally exists.

Registration

Once incorporated, the managing director(s) of the N.V. is (are) obliged to register the N.V. with the Chamber of Commerce. Details to be filed include the object of the N.V., its share capital and the identity of the managing directors, supervisory directors (if any) and possible attorneys-in-fact acting under (general) powers of attorney.

Share Capital
According to Aruban law the authorized share capital of the N.V. must be at least AWG 50,000 (approximately USD 27,932.96). The incorporators must participate in the authorized share capital for at least one fifth of the issued share capital, which must remain issued and outstanding at all times. At least 10% of the issued share capital must be paid up. Consequently at the time of incorporation the issued share capital must be at least AWG 10,000 (approximately USD 5,586.59) and the paid up capital must be at least AWG 1,000 (approximately USD 558.65).

The shares of the N.V. should have a nominal value, which is determined in its articles of association. Contributions of capital in excess of the nominal capital are treated as share premium (“agio”).

Shares
As of 1 February 2012 the N.V. can only have registered shares. The N.V. will exchange bearer shares issued prior to 1 February 2012 to registered shares, unless the N.V. has reasonable doubt that the bearer is not the rightful holder of the share or if the bearer does not cooperate with the shareholder registration requirements under Aruba law. The shareholder still holding bearer shares after 1 February 2015 cannot exercise his shareholders rights, but shareholders may still convert into registered shares after such date.
The board of managing directors must keep an updated shareholders register (the “Register”). Unless the articles of association determine that there are different types of shares, all shares are regarded to have equal rights and obligations attached to them. No shares can be issued without voting rights. Certification of registered shares, constituting division between legal and economic/beneficial ownership of the shares, is possible. Besides normal shares, preference and priority shares may be issued.
As of 1 February 2012 (and for existing N.V’s as of 1 February 2013) the Register must be filled with the Chamber of Commerce. The Register will be made available for inspection by the Chamber of Commerce to appointed authorities upon request of such appointed authorities. The authorities and the Chamber of Commerce may not make the Register public without the permission of the company.

Management

The N.V. is managed by one or more managing directors (bestuurders). At incorporation the managing directors are appointed for the first time. After the incorporation the general meeting of shareholders is authorized to appoint and dismiss managing directors. Managing directors can be natural persons or legal entities. The board of managing directors represents the N.V., defines business policy and manages its affairs. All managing directors are individually authorized to represent the N.V. In many cases the articles of association determine that this is even the case in matters of conflicting interest. Limitations to the authorization to represent the N.V. can be made in the articles of association and can be invoked against third parties if properly registered with the Chamber of Commerce. The board of managing directors is responsible for the making of the annual accounts and publishing of the annual report.

If provided for in the articles of association, an N.V. may have a supervisory board of directors (Raad van Commissarissen) to oversee the management of the N.V. and to advise and supervise the managing directors. The supervisory board is appointed by the general meeting of shareholders. The articles of association may stipulate that a maximum of a third of the total members of the supervisory board by appointed by others.
Shareholders meeting

The general meeting of shareholders of a N.V. has, amongst others, the following powers:

•  To amend the articles of association;
•  To appoint, suspend or dismiss the managing directors;
•  To appoint, suspend or dismiss the supervisory board;
•  To approve the financial statements;
•  To declare dividends and other capital distributions;
•  To dissolve the company;
•  To resolve to file for a bankruptcy or suspension of payments; and
•  All other powers that have not been assigned by law or in the articles of association to another corporate body.

A general meeting of shareholders should be held at least once a year. Unless otherwise determined by the articles of association, the meeting should be held within nine months after the end of the financial year of the N.V. At the general meeting the financial statements and explanatory notes thereto should be submitted by the board of managing directors to the shareholders for approval.

Unless otherwise determined in the articles of association the announcement to attend the annual meeting should be made in an Aruban newspaper. Every shareholder is entitled to attend the shareholders meeting. Attendance by proxy is permitted. The meeting should be held in Aruba. If the articles of association so determine, the meeting may be held elsewhere, in which case valid resolutions can only be made if the whole issued share capital is represented. Unless the articles of association determines otherwise, a simple majority of votes present and represented at meetings can validly adopt resolutions with no quorum requirements.

Valid resolutions can also be adopted outside a meeting, also held outside of Aruba, provided that the votes are cast in writing and all persons entitled to attend a meeting agree with the decision making process outside of a meeting. Unless the articles of association or Regulations determines otherwise, the same rules for adopting resolutions in a meeting applies to adopting resolutions outside a meeting.

Financial year
The financial year of a N.V. may be a calendar year or any other twelve-month period to be specified in its articles of association.

Each year the board of managing directors has to draw up financial statements within eight months after the lapse of the financial year. The general meeting of shareholders may extend this term in “special circumstances”. The law does not qualify what would be considered to be a “special circumstance”. The financial statements consist of at least a balance sheet, a profit and loss account, and an explanatory note to these statements. The statements have to be signed by all managing directors and supervisory directors (if any). Often the articles of association stipulate that in the event one or more managing directors do not sign the statements, the reason(s) therefore must be stated.

The N.V. must file the financial statement with the Chamber of Commerce within eight days after it has been approved by the shareholders, or within eight days after it should have been approved. The financial statements will be made available by the Chamber of Commerce to appointed authorities for inspection upon request of such appointed authorities. The authorities and the Chamber of Commerce may not make the financial statements public without the permission of the company.

Profits and distributions
The net profits of a N.V. are at the disposal of the shareholders who can either declare a dividend or reserve the profits. If the articles of association so provide, interim dividends may be declared from current year profits. Dividends and other capital distributions cannot be made if the equity capital is or becomes negative as a result of such distributions. If the N.V. wishes to make a dividend distribution which would result in the equity capital becoming negative, then the capital reduction procedure as determined by law should be followed.